Data Rooms For Due Diligence
When most people think of data rooms as due diligence, they think of mergers and acquisitions that involve companies sharing information with other parties in a controlled way. However, due diligence data rooms can also be used by legal professionals when preparing cases, or sharing information with co-counsel or opposing counsel in litigation. They can also be utilized by investment bankers as a way to securely share information with potential investors or underwriters during capital raising and IPO preparation.
When using a virtual data room for due diligence it is crucial to ensure all documents and files are ready and uploaded ahead of inviting third parties to the portal. Often, a time-frame for preparation is necessary to assist you in organising and upload your documents in a systematic manner without the pressure of deadlines. After the primary due-diligence process has been completed users can establish an access permission that is granular. They can also suspend or revoke access to folders and files at any time.
The structure of the folders within a due diligence data room should be well-organized, with a clear and concise name for each document or file. A well-organized structure for the folder helps users to find information. It’s also helpful to include a search function for quick access to documents. Certain VDR providers such as FirmRoom offer pre-made diligence folder structure templates that can be uploaded to create a simple and efficient directory for your users.